Human Resources

Administrative Assistant for Finance and Human Resources

Muskingum University seeks an Administrative Assistant for Finance and Human Resources.  This position provides advanced administrative support to the Vice President for Finance, Operations, and Strategy (“VPFOS”) and the Assistant Vice President for Human Relations and Risk Management (AVP-HRRM).  The Administrative Assistant is the first point of contact for employees and visitors to the office and also provides basic clerical support for two human resources managers.  This position is exposed to some of the University’s most sensitive information, which requires the utmost confidentiality and attention to detail. 

Muskingum offers a comprehensive benefits package, including medical, vision, dental, and life insurance, paid time off, tuition remission, flexible spending accounts, and a 403(b) retirement plan. 

MAJOR RESPONSIBILITIES

  • Perform advanced administrative duties, including composing correspondence, reports, and presentation materials, independently and on a wide variety of matters and with varying levels of confidentiality and urgency.
  • Schedule and arrange set up for meetings, including, but not limited to, room scheduling and preparation, supplies, agendas, copies, and refreshments.
  • Maintain calendars for VPFOS and AVP-HRRM; schedule individual appointments and group meetings as needed.
  • Draft routine correspondence for the Human Resources Managers.
  • Answer the main phone line for the Human Resources office and provide telephone coverage for the office.
  • Provide assistance with faxing and copying documents and sort and distribute of mail.
  • Process purchase orders, check requests, and expense reimbursements. 
  • Reconcile purchase card receipts for the VPFOS, AVP-HRRM, and Human Resources Office.
  • Prepare monthly birthday cards for the President’s Office.
  • Develop and implement an efficient filing system for the VPFOS, AVP-HRRM, and Human Resources Office to ensure appropriate document retention and confidentiality of information.
  • Participate in the planning and execution of special events.
  • Assist the AVP-HRRM by preparing the University’s applications for insurance and reviewing and processing routine insurance claims. 
  • Assist the AVP-HRRM, who also serves as the Title IX Coordinator, with assigning and monitoring completion of training modules and with strategic, campus-wide educational communications, such as posters or emails, as needed.
  • Maintain inventory of office supplies.
  • Assist with the collection, entry, and maintenance of Human Resources data.
  • Verify accuracy and maintain inventory of current University forms and brochures, as well as vendor packets.

The above statements reflect the general duties and responsibilities necessary to describe the major functions of the position and should not be considered a complete description of the essential functions of the position.  This Job Description is not intended to be all inclusive.  The employee will be assigned by the immediate supervisor to perform other duties as needed or to perform other reasonably related duties.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

  • Associate degree in Office Administration, Human Resources, or related field required; bachelor’s degree preferred.
  • At least two years of experience providing advanced or executive-level administrative support; experience in human resources preferred.  
  • Excellent oral and written communication skills, including writing proficiency in preparing, editing, and proofreading materials using standard business conventions.
  • Excellent technology skills, including demonstrated knowledge of Microsoft Office 365 products, office management programs, databases, internet, and social media sites.
  • Ability to effectively organize and prioritize multiple projects simultaneously.
  • Ability to interact effectively with a wide variety of people, demonstrating intercultural competence and a thoughtful communication style.
  • Ability to exercise appropriate discretion and high ethical standards in all interactions while maintaining appropriate confidentiality.
  • Ability to prioritize assignments, meet deadlines, anticipate workflow, and multi-task in a fast-paced environment.
  • Knowledge of basic office management and organization, including electronic access and storage of records.
  • Ability to maintain information with the utmost confidence and avoid conflicts of interest.
  • Meticulous attention to detail.

HOW TO APPLY

Applications must include a letter of interest, a resume, and 3 professional references and should be sent by email to careers@muskingum.edu or fax to 740-826-6131.  Please include the position title in the subject line of your correspondence.  This position will remain open until filled, with review of candidates to begin immediately.

Muskingum University actively seeks out and welcomes administrators and staff who are committed to excellence in student learning, consider the engagement of diverse communities in the University’s educational programs and activities, and are committed to full inclusivity at the University.  As an equal opportunity employer, Muskingum welcomes applications from individuals from populations, which have been historically underrepresented in higher education and/or have experience working with students from diverse backgrounds.

Muskingum University does not discriminate in its employment or educational programs or activities.  Please visit https://www.muskingum.edu/non-discrimination-statement to review the university’s official non-discrimination statement.

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